R468 459 per annum (Level 09)
CENTRE : Head Office – Polokwane
REQUIREMENTS : An NQF level 7 qualification in Risk Management or related as recognized by
SAQA. 3 years’ functional experience in Risk Management or related field.
Valid vehicle driver’s license (with exception of persons with disabilities).
Knowledge & Skills: Planning, Coordinating & Organizing. Managerial
functions. Secretarial Functions. Projects Coordination. Finance. Compilation
of reports. Research \ analyzing. Computer. Ability to interpret Treasury
directives/PFMA and Treasury Regulations. Decision Taking skills.
Conflict
Management. Analytical and Innovative. Report writing skills. MS Word.
Leadership skills. Project Management. Financial Management. Strategic
Management. Policy formulation and Implementation. Adaptability to Changes.
Diversity management. Minutes taking. Meeting Coordination. Communication
Skills.
DUTIES : Assess compliance with public sector risk management framework within votes
and public entities. Send reminders to CROs for updating progress in the Risk
Management software. Draw the quarterly reports from the system and
analyse. Compile the draft analysis reports and provide the recommendations
with respect to gaps identified. Prepare the analysis report for editing by
immediate supervisor. Monitor and assess risk profiles from votes and public
entities. Send reminders to CROS for updating progress in the Risk
Management software. Draw the report from the system and analyse progress
with respect to implementation of the action plans by institutions.
Compile the
risk profile progress report and provide recommendations with respect to gaps
89identified and prepare the analysis report for editing by immediate supervisor.
Assist with the monitoring of a provincial risk profile. Send reminders to CROs
for updating progress in the system. Draw the progress report from the system
and analyse.
Compile the progress analysis report and provide
recommendations with respect to gap identified. Compile and prepare the
analysis report for editing by immediate supervisor. Provide support on the
utilization of risk management software. Assist in organizing system trainings
in line with the identified training needs. Assist in arranging risk management
software (Barn Owl) meetings to provide support to all system end-users
especially Barn Owl champions and RMC members. Assist in conducting
quarterly Barn Owl utilization analysis reports. Assist in providing
administrative support to centralized independent RMC chairpersons within the
province. Assist in organizing RMC chairperson’s induction course. Assist in
facilitating RMC meetings scheduled of the province. Assist in requesting BAS
from financial accounting and prepare payments for independent
Chairpersons. Assist in facilitating the submissions of chairperson’s quarterly
reports to LPT and AC. Assist in providing secretariat functions for the
centralized RMC chairperson structure. Assist with the coordination of the
activities of provincial risk management forum and Barn OWL Meetings.
Send
invites to the votes and public entities (institutions)as well as external members
of the forum e.g., National Treasury, Professional bodies etc. Prepare and
circulate forum packages (presentations, agendas, and attendance registers).
Secure venues and catering for Forum meetings. Send reminders to the
external / internal stakeholders’ presenters. Take and compile the Forum
minutes and circulate the draft minutes to Forum members for further inputs
after the meetings.
ENQUIRIES : Ms. Conny Kgadima Tel No: (015) 298 7000
POST 03/103 : ASSISTANT DIRECTOR: GOVERNANCE, MONITORING AND
COMPLIANCE REF NO’S: LPT/402 & LPT/404 (X2 POSTS)
Directorate: Governance, Monitoring and Compliance
SALARY : R468 459 per annum (Level 09)
CENTRE : Head Office – Polokwane
REQUIREMENTS : An NQF level 7 qualification in Commerce / Accounting / Financial
Management / Internal Auditing as recognized by SAQA. 3 years’ functional
experience in Internal Control or related field. Valid vehicle driver’s license (with
exception of persons with disabilities). Knowledge & Skills: Knowledge of
variety of work ranges and procedures such as: Planning, Coordinating and
Organizing. Managerial functions. Secretarial Function. Ability to interpret
Treasury Directives / PFMA and Treasury Regulations. Compilation of reports.
Analysing / Research. Computer Literacy. Standards/procedures. Needs and
priorities of the Department. Ability to interpret and apply policy. Analytical and
innovative thinking. Report writing. Workshop presentation and facilitation.
Leadership. Project Management. Conflict Management. Financial
Management. Strategic Management. Policy formulation. Adaptability during
changes to meet the goals. Change / diversity
.
DUTIES :
Coordinate implementation of compliance to norms, standards, policies, and
guidelines in provincial departments. Draft new policies and guidelines in terms
of Section 18 of the PFMA. Coordinate PFMA and Treasury Regulations
Compliance checklist or template. Facilitate the financial management capacity
maturity model in the departments and ensure that an action plan is developed
to address all the gaps identified. Facilitate and support departments and the
IECC to address the unwanted expenditures (irregular, fruitless and wasteful
and unauthorized expenditures). Monitor implementation and draft reports on
the Provincial Audit Steering Committee’s framework. Support departments in
the development of AGSA audit action plans, monitor and report on
implementation of the plan.
Analyse and report on 30 days payments
compliance in line with NT Instruction Note number 34. Analyse and report on
the implementation of resolutions of oversight structures (Audit Committees,
SCOPA, etc..). Monitor implementation and draft reports Provincial Internal
Control Framework. Monitor and draft reports on implementation delegation of
authority in departments. Coordinate the process of registration and de-
registration of public entities and subsidiaries. Analyse and draft reports on
section 54 applications. Prepare and submit consolidated monthly and
quarterly reports. Provide support to Departments on implementation of house
(SCOPA) Resolutions. Prepare and submit monthly and quarterly reports on
90progress of resolving resolutions by relevant Departments.
Assist in
coordination of PAGs’ Bilateral sessions with Departments in terms of all
logistics i.e., issuing meeting invites, agenda minutes and resolutions drafting
and attending for engagements.
ENQUIRIES : Ms. Conny Kgadima Tel No: (015) 298 7000
POST 03/104 : PERSONAL ASSISTANT TO THE DEPUTY DIRECTOR GENERAL: SRM
REF NO: LPT/222
Branch: Sustainable Resource Management
SALARY : R325 101 per annum (Level 07)
CENTRE : Head Office – Polokwane
REQUIREMENTS : An NQF level 6 (National Diploma) qualification in Office Management / Office
Administration / Management Assistant as recognised by SAQA. One (1) to
two (2) years working experience in Office Management / Office Administration
/ Management Assistance / Secretariat. Knowledge & Skills: Good grooming
and presentation. Basic knowledge on financial administration. Good
telephone etiquette. Good interpersonal relations. Excellent communication.
Report writing skills. Ms Office Packages (Ms Word, Ms Excel; Ms Power-point;
Ms Outlook). Time Management. Ability to work under pressure. Ability to
maintain confidentiality. PFMA and Treasury Regulations. Batho Pele
principles. Competencies: Planning and organising. Networking and Customer
service orientation. Organizational communication effectiveness. Self-
management.
DUTIES :
Provide a secretarial support service to DDG. Receives telephone calls.
Operates and ensures that the Office equipment, e.g., fax machine and
photocopier are in good order. Records the engagement of the DDG. Utilizes
discretion to decide whether to accept/decline or refer to other employees
request for meetings. Coordinates with and sensitized/advises the Deputy
Director General regarding engagements. Compile realistic schedules of
appointments. Renders administration support services. Ensure the effective
flow of information and documents to and from the office. Ensure the
safekeeping of all documentation in the office in line with relevant legislation
and policies. Obtain inputs, collates and compiles reports e.g., progress,
Monthly reports, Management reports. Scrutinizes routine submission/ reports
and make notes and/or recommendations. Responds to enquire received from
internal and external stakeholders.
Drafts documents as required. Filing of
documents. Collects, analyses, and collates information requested. Clarifies
instructions and notes on notes behalf of the DDG. Ensures that travel
arrangements are well coordinated. Prioritises issues in the office of the DDG.
Manages the leave register and telephone accounts for the units. Handles the
procurement of standards items like stationary, refreshment etc. for the
activities of the manager and the unit. Obtain the necessary signatures on
documents like procurement advises and monthly salary reports. Provides
support to DDG regarding meetings. Scrutinizes documents to determine
actions/ information / other documents required for meetings. Collects and
compiles all necessary documents for the manager to inform him/ her on the
contents. Records minutes/ decisions and communications to relevant role
players, follow-up on progress made. Prepare briefing notes for the DDG as
required.
Coordinates logistical arrangements for meetings when required.
Support the DDG with the administration of budget. Collects and coordinates
all the documents that relate to the budget of DDG MEC’s office. Assists DDG
in determining funding requirements for purpose of MTEF submissions. Keeps
records of expenditure commitment, monitors expenditure and alerts DDG of
possible over-and under spending. Check and correlates BAS reports to
ensure that expenditure is allocated correctly. Identifies the need to move funds
between items,